M-PESA Bill Manager

Welcome to M-PESA Bill Manager for businesses. M-PESA Bill Manager is a digital service that gives businesses and their customers a one-stop end-to-end platform to send, receive, pay, and reconcile all payments.

Businesses can issue invoices, send payment reminders, update M-PESA payments in real-time, and reconcile other payments from a simple and secure access portal.

Customers receive their bills through SMS notification on their phones and access their invoices for payment via their phones by simply dialing *334# or via My M-PESA APP.

The platform is available for a variety of businesses among them:

1. Schools – schools can issue school fees invoices, send parents/guardians payment reminders, update M-PESA payments in real-time as well as reconcile other forms of payments from a simple and secure portal.
2. Rentals – Landlords and Agents can issue rent invoices, send tenants reminders, update M-PESA payments in real-time, and reconcile other forms of payments from a simple and secure portal.
3. Other uses – Bill manager can also be used by other businesses outside the school and rent categories. These include water service providers, subscription services, club membership management, loan disbursement and collection tracking among others.

Benefits of the M-PESA Bill Manager Solution

The key features available on the M-PESA Bill Manager Portal include:

• Instant Invoicing - Create customized invoices and send them directly via SMS.
• Convenient Payment Collections - Receive your payments easily and conveniently.
• E-Receipting - Generate electronic and itemized receipts and send them directly via SMS.
• Bill Reminders - Send reminders on outstanding payments via SMS.
• Reconciliation - Get reports and statements directly from the portal / Manage all your transactions on a single platform.

Eligibility

Works for organizations and businesses that would like to invoice their customers and put in place automatic reminders for payments and reconciliation for funds received.

Bill manager can be beneficial for a variety of organizations, including:

• Small businesses: To automate tasks and save time.
• Medium-sized businesses: Medium-sized businesses may need a more robust billing solution that can handle a larger volume of transactions.
• Large enterprises: large enterprises often have complex billing needs, so they need a billing solution that can be customized to meet their specific requirements.

Here are some of the benefits of using M-PESA Bill :

• Improved efficiency: A billing solution can help you automate tasks, such as sending invoices and tracking payments. This can free up your time so you can focus on other important tasks.
• Reduced errors: A billing solution can help you avoid errors by automating tasks and providing you with real-time data. This can help you improve your accuracy and save money.
• Improved cash flow: A billing solution can help you track payments and identify overdue invoices. This can help you improve your cash flow and avoid late fees.
• Increased compliance: A billing solution can help you ensure that you are compliant with all applicable laws and regulations. This can help you avoid fines and penalties.

The requirements for using M-PESA Bill Manager are:

• An Active M-PESA Paybill Account
• An Active M-PESA Business Administrator/ Finance contact.
• Internet Connection

How to Sign Up for Bill Manager

From your laptop, computer, or smartphone, as the organization’s M-PESA Business Administrator, you will follow the below steps:

1. Log into: https://billmanager.M-PESAforbusiness.co.ke
2. Select the Signup
3. You will be presented with a page to validate your credentials.

• Under Business Type select School, Rent or Other from the dropdown menu depending on your type of business.
• For schools, select the School Typee., Primary, Secondary, University, TVET, Driving school etc.

Note: For Rent businesses 

1. Under Business Type select Rent from the dropdown menu
2. Select the Rental Type i.e., Landlord, or Agent

• Enter your M-PESA Paybill Number
• Enter your M-PESA Business Administrator or M-PESA finance contact details (i.e., the administrator credentials as registered on the M-PESA System, or M-PESA finance contact details as registered on M-PESA)

4. If referred by a salesperson select Sales Team Referral and fill in the details, Name, Role, and Region.
5. Click the Next A One Time Password (OTP) will be sent to Administrator’s mobile number.
6. Enter the One-Time password received via SMS and click the submit tab.

You will receive a message with a username, and one-time password.

Note

• Schools and Rentals business: To access the portal, authorized users will go to https://billmanager.m-pesaforbusiness.co.ke

All users will be authenticated via their username, password, and One Time Password that is sent to their mobile number.

• Parents and Tenants: Parents and tenants can access all their due bills and pay via *413#
• All SMS notifications are received via MPESABills

Bill Manager Guide

M-PESA Bill Manager for Schools

M-PESA Bill Manager for Rent Solution

M-PESA Bill Manger for Others